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Overview
Complete
Office Safety Checklist
J.S. Black / 28 May 2018 / Carlo Segawan
Inspection score
83.78%
Failed items
12
Created actions
0
Client / Site
J.S. Black
Office location
Jalan Berembang - Kg Gua, Kampung Telemin, 27100 Padang Tengku, Pahang, Malaysia
Conducted on

28th May, 2018

9:22 AM AEST

Prepared by
Carlo Segawan
Failed items
12
Audit / Walking Surfaces
Walkways free of obstacles?
No
Notes
Emergency exit was obstructed with office supplies
Photos
Audit / Walking Surfaces
Signage posted if floors are wet?
No
Notes
Water spillage was found on the pantry unattended.
Photos
Audit / Bookcases, Shelves & Cabinets
Drawers closed when not in use?
No
Notes
These drawers were left open even not in use
Photos
Audit / Copier Room
Are all cables in good repair, no frayed wires or cables?
No
Notes
Saw frayed electrical cable
Photos
Audit / Housekeeping
The waste container is sufficient and there is no overflowing garbage?
No
Notes
Overloaded waste containers
Photos
Audit / Fire Prevention
Extinguishers available & accessible?
No
Notes
Fire extinguisher was hidden behind water dispenser
Photos
Audit / Fire Prevention
Emergency numbers close to all phones?
No
Notes
No emergency number at the vicinity
Audit / Electrical Safety
Electrical Outlets not overloaded?
No
Notes
Electrical outlet is overloaded
Photos
Audit / Electrical Safety
Electrical cords secure?
No
Notes
Extension cord was left even not in use
Photos
Audit / Ergonomics
Monitors adjusted to the right height (Top of the screen should be at eye level)?
No
Notes
Monitors are too near to the worker
Photos
Audit / Ergonomics
Shoulders relaxed and forearms parallel with keyboard?
No
Notes
Stiff shoulders and improper sitting position
Photos
Audit / Ergonomics
Chairs are set-up so that the thighs are parallel to the floor?
No
Notes
Chair is too high making the feet of the worker unparallel to the floor
Photos
Audit
12
83.78%
General Information
Nature of Business
Publishing Company
Office level/floor
56th Floor
Number of Employees
500 employees
Procurement Manager
Carlo Segawan
Walking Surfaces
2
66.67%
The area is tidy and well kept?
Yes
Notes
The office area is clean and tidy.
Photos
Walkways free of obstacles?
No
Notes
Emergency exit was obstructed with office supplies
Photos
REFERENCE: This walkway is free from obstacles [This is an example of how you can use iAuditor to include best practice reference images in your templates to assist with inspections]
Is floor free of obstructions?
Yes
Cords anchored or covered?
Yes
Floor coverings in good condition?
Yes
Signage posted if floors are wet?
No
Notes
Water spillage was found on the pantry unattended.
Photos
Furniture & Office Equipment
100%
In good mechanical condition?
Yes
Properly assembled and adjusted?
Yes
Items secured from tipping?
Yes
Notes
All equipment in good working condition
Free from sharp edges and corners?
Yes
Loose clothing and jewelry secured?
N/A
Employees instructed on safe/proper use?
Yes
Bookcases, Shelves & Cabinets
1
83.33%
Secured from tipping?
Yes
In good condition?
Yes
Drawers closed when not in use?
No
Notes
These drawers were left open even not in use
Photos
Material safely stacked and stored?
Yes
Heavier items between knuckle and shoulder height?
Yes
Step stools/ ladder available if needed?
Yes
Indoor Air Quality
100%
Ventilation systems regularly inspected, tested and maintained?
Yes
Air inlets and exhaust free of accumulation of dust and mould?
Yes
Copier Room
1
87.5%
Is the copier turned off when clearing paper jams?
Yes
Is the MSDS for toner readily available?
Yes
Has the person who changed the toner read the MSDS?
Yes
Is the lid kept in the down position when in use?
Yes
Are all cables in good repair, no frayed wires or cables?
No
Notes
Saw frayed electrical cable
Photos
Is the room suitably ventilated when the machines are in operation?
Yes
If toner is spilled, does staff know how to clean it up (vacuuming is recommended)?
Yes
Are the copiers maintained, is there maintenance log available for review?
Yes
Housekeeping
1
66.67%
Surface dust levels low?
Yes
Material neatly and safely piled?
Yes
The waste container is sufficient and there is no overflowing garbage?
No
Notes
Overloaded waste containers
Photos
Training
100%
Employees aware of emergency procedures?
Yes
Employees aware of security procedures?
Yes
Notes
Employees have undergone proper training regarding office safety regulations
Employees provided information and instruction regarding hazards?
Yes
Staff training current?
Yes
Worker Awareness
100%
Workers know how to report an accident or a hazard?
Yes
Workers know the evacuation procedure?
Yes
Notes
All employees underwent orientation
Workers know whom to contact for first aid assistance?
Yes
Workers know the location of fire extinguishers and how to use them?
Yes
Fire Prevention
2
66.67%
Extinguishers available & accessible?
No
Notes
Fire extinguisher was hidden behind water dispenser
Photos
Extinguishers tag dated monthly?
Yes
Fire exits clear?
Yes
Emergency numbers close to all phones?
No
Notes
No emergency number at the vicinity
Fire doors closed?
Yes
Fire exits lit?
Yes
Notes
Fire exits were lit
Photos
Electrical Safety
2
80%
Electrical Outlets not overloaded?
No
Notes
Electrical outlet is overloaded
Photos
Electrical cords in good condition?
Yes
Grounding pins on plugs are present?
Yes
Access to electrical panels is clear and unobstructed?
Yes
Breakers in the electrical panel properly labelled and legible?
Yes
GFCI pass first test using push buttons built into the outlet receptacle?
Yes
Extension cords are not used as replacement of permanent wiring?
Yes
Electrical cords secure?
No
Notes
Extension cord was left even not in use
Photos
Faulty equipment is tagged out?
Yes
Electrical Faceplates secure?
Yes
First Aid
100%
First aid kits available?
Yes
First aid kits checked monthly?
Yes
Notes
First aid kit contents were up to date
Certificates of First Aiders posted and current?
Yes
First aid log sheets available and in use?
Yes
Procedures
100%
Workstation ergonomically correct?
Yes
Correct workstation setup guide posted?
Yes
Workers aware of the office Policy?
Yes
Office Policy found in inspection area?
Yes
Emergency Procedures posted?
Yes
Ergonomics
3
50%
Chairs fully adjustable (seat and back)?
Yes
Monitors adjusted to the right height (Top of the screen should be at eye level)?
No
Notes
Monitors are too near to the worker
Photos
Shoulders relaxed and forearms parallel with keyboard?
No
Notes
Stiff shoulders and improper sitting position
Photos
Footrest available if required?
N/A
Document holder available if required?
Yes
Chairs are set-up so that the thighs are parallel to the floor?
No
Notes
Chair is too high making the feet of the worker unparallel to the floor
Photos
Are frequently used items located within the person’s primary zone?
Yes
Security
100%
Visitors have read safety rules?
Yes
There is a sign posted telling visitors that they must sign in?
Yes
Visitors have signed the log book?
Yes
Parking Lot
100%
Is the parking lot clear of debris?
Yes
Notes
Parking lot clear of debris
Photos
Are there any potholes that may result in a trip hazard?
N/A
Are sidewalks, ramps and walking surfaces in good repair?
Yes
Completion
Any other observations or recommendations
1. Avoid stacking office supplies on the walkways. Check if there are torn carpets, loose floorings. 2. Ensure area has no spillage or wet surfaces to avoid slips. In case of maintenance ensure to use proper signage. 3. Always close the drawers after use. 4. Inspect for any frayed power cords. Call maintenance for necessary repairs 5. Waste container is sufficient and there is no overflowing garbage. 6. Fire extinguishers should always be placed on accessible area. 7. Avoid overloading outlet. Use extension cords instead. 8. Apply correct ergonomic practices
Full Name and Signature of the Inspector
Carlo Segawan
28th May, 2018 11:06 AM AEST
Media summary
14 Media files